logistics1415


 * TIMAC 2015 - 16 Travel Guidelines **

**OTAN Reimbursement Guidelines ** =Quick Facts=

Maximum - $375 Reimbursement offered for: = Reimbursement = You must submit your reimbursement claim form and related original receipts **within 30 days of travel,** to insure you get paid.
 * airfare, bus, train cost //(receipt with amount faxed from airline for airfare, original receipt for others)//
 * mileage – 54 cents per mile
 * parking //(original receipt)//
 * bridge and road tolls //(original receipt)//
 * meals if not provided by OTAN

Please follow the guidelines below to ensure you are under the ** $375 reimbursement cap**. It includes: mileage //(to and from OTAN or to and from your local airport// //) //
 * airfare, bus, train cost (receipt with amount faxed from airline for airfare, original receipt for others)
 * parking (original receipt)
 * bridge and road tolls (original receipt)
 * meals if not provided by OTAN. CDE-mandated meal reimbursement maximum breakfast- $11.00, lunch - $12.00, dinner - $23.00. No alcohol charges may be on the receipt that you submit to OTAN.

OTAN will pay for your travel and applicable hotel stay. Thank you in advance for being considerate of OTAN's requirement to keep the cost within the budget. = If flying (Do not purchase flights until notified to do so.) = <span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">Recommended itineraries will be sent out well in advance to let you know which flights to book and when to book them. Once we notify you to purchase your flight, please follow these directions.

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">The training will start at 10:30 a.m. and will end at 4:30 p.m. There will be **transportation arranged** by OTAN to **pick up** all participants from the Sacramento airport.

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">On the return flight, you will be booking a flight **leaving the Sacramento airport after 6 p.m.** because the OTAN office is at the opposite end of town from the airport and the shuttle will have to fight the heaviest traffic on the way to the airport.

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">Please buy your ticket online at [|www.southwest.com]. As you fill out the online form for the ticket purchase, please select the option to have your receipt **faxed** to **<span style="font-family: 'Palatino Linotype',serif; font-size: 14pt;">916 228 2563 **<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">. This receipt allows us to reimburse you for the cost of the ticket.

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">See sample on next page.

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">Please select the “**wanna-get-away fare”** both ways because the reimbursement cap is <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">$**375** //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">(including mileage to and from the airport, parking, airfare, meals, and tolls) //

<span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">Please note #1: OTAN’s fiscal agent, the Sacramento County Office of Education does not allow reimbursement for:
 * § <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">pre-existing travel funds. **__Do not__** use any **__credits__** that you may have from a personal flight that you cancelled or changed.
 * § <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">the cost of the **__change of flight__** after you have purchased it.
 * § <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">EarlyBird Check-In fee.

<span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">Please note #2: All travel must be in and out of Sacramento or the specified airport in proximity to the conference, workshop or meeting.

<span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">Please note #3: If you choose to drive from a location where flying would be more cost-effective and you do not have a medical reason to do so, the reimbursement will be up to the cost of the airfare ticket at the time we send the notice to book your flights. = If driving or renting a car = <span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">OTAN is housed at Sacramento County Office of Education, David P. Meany Education Center, 10474 Mather Blvd, Mather, CA 95655. Please note that some streets around the building are **one-way.** There is additional parking across the street from the main parking lot ( //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">alongside Mather Blvd.) //

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">OTAN will reimburse drivers for the distance to and from the OTAN office, not to exceed <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">$**375** //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">(including meals, parking, and tolls). //

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">If you decide to take the train or bus, OTAN will reimburse you for the ticket and arrange for transportation from the train or bus station. OTAN is located 15 miles east of the Amtrak and Greyhound stations.

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">Car Rental Information: If OTAN has approved a car rental, do not use the rental car Gas Fill up option. It is your responsibility to locate a gas station near the car rental return, fill up the rental, and then send in your receipt for reimbursement.

<span style="font-family: 'Palatino Linotype',serif; font-size: 6pt;">[]
 * <span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">[|Google map]: **

[] = Food = <span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">On the day of training a light breakfast (bagels, fruit, and coffee) and lunch will be provided.
 * <span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">SCOE’s directions page: **

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">You will be reimbursed for dinner up to $23.00 after you provide the original itemized receipt if you arrive home after 7:00 pm ( //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">no alcohol can be charged on the receipt). // = Hotel = <span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">If applicable, (farther than 150 mile radius), OTAN will pay in advance for the hotel room the day before the training day.

<span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">You do not need to make individual reservations. The OTAN secretary will e-mail the hotel information and reservation confirmation numbers to you. The hotel will be located in the Zinfandel Dr. & Highway 50 area in Rancho Cordova.

<span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 10pt;">Never pay for your hotel room on your personal card. If you have incidentals charged to your room, only pay for those on your personal card. Verify charges before you leave the hotel. = Travel expectations = <span style="font-family: 'Palatino Linotype',serif; font-size: 10pt;">If flying, you will be expected to fly the morning of the training day, arriving in Sacramento by 9:40 a.m. If driving, you will be expected to drive the morning of the training day, if you live within a 150-mile radius. With travel rules becoming more stringent in public funded institutions - we ask that you do not plan personal trips connected to OTAN related trips (in other words, you can only be reimbursed for travel on the day of training.)

Cohort 12 Drivers & Flyers

Branka Marceta ||
 * *First Name Last Name* || *First Name Last Name* || *First Name Last Name ||  || *First Name Last Name* || *First Name Last Name*
 * <span style="font-family: Calibri,sans-serif; font-size: 14.6667px;">Sue DeVinny

<span style="font-family: Calibri,sans-serif; font-size: 14.6667px;">Jaemi <span style="font-family: Calibri,sans-serif; font-size: 14.6667px;">Farzana || Francisco

Aaron Renee || Elsie

Eric ||  ||   ||   ||

Renee Small Aaron Saenz Eric Glicker <span style="font-family: Calibri,sans-serif; font-size: 11pt;">Farzana Cassim

<span style="font-family: Calibri,sans-serif; font-size: 11pt;">Elena Jones <span style="font-family: Calibri,sans-serif; font-size: 11pt;">Elsie Chandler

<span style="font-family: Calibri,sans-serif; font-size: 11pt;">Tommie Martinez

<span style="font-family: Calibri,sans-serif; font-size: 11pt;">Francisco Pinedo

<span style="font-family: Calibri,sans-serif; font-size: 11pt;">Jaemi Naish