logistics1314

toc = Welcome = Welcome to the TIMAC family of more than 120 adult education teachers and administrators who have gone through this academy since 2004. The training dates have been selected, and you should plan to be in Sacramento on these days:
 * TIMAC 2013 - 14 Travel Guidelines **
 * October 17 & 18, 2013
 * January 31, 2014
 * May 29 & 30, 2014

=Quick Facts= Maximum - $333 Reimbursement offered for:
 * airfare, bus, train cost //(receipt with amount faxed from airline for airfare, original receipt for others)//
 * mileage - 56.5 cents per mile, if driving within 150 mile radius of Sacramento
 * parking //(original receipt)//
 * bridge and road tolls //(original receipt)//
 * meals if not provided by OTAN //(breakfast $6.00 if you leave home before 7:00 am, dinner $18.00 if you return home after 7:00 pm )//
 * //CDE-mandated meal reimbursement maximum breakfast - $6.00, lunch - $10.00, dinner - $18.00 //

=Reimbursement= You must submit your reimbursement claim form and related original receipts **within 30 days of travel,** to insure you get paid. Please follow the guidelines below to ensure you are under the ** $333 ** **reimbursement cap**. It includes: mileage //(to and from OTAN or to and from the airpor// //t) //
 * airfare, bus, train cost (receipt with amount faxed from airline for airfare, original receipt for others)
 * <span style="font-family: 'Palatino Linotype',serif;">parking (original receipt)
 * <span style="font-family: 'Palatino Linotype',serif;">bridge and road tolls (original receipt)
 * <span style="font-family: 'Palatino Linotype',serif;">meals if not provided by OTAN (breakfast $8.00 if you leave home before 7:00 am, dinner $20.00 if you return home after 7:00 pm ) <span style="color: #ff0000; font-family: 'Palatino Linotype',serif;">No alcohol charges may be on the receipt that you submit to OTAN.
 * <span style="font-family: 'Palatino Linotype',serif;">CDE-mandated meal reimbursement maximum breakfast- $8.00, lunch - $12.00, dinner - $20.00

<span style="font-family: 'Palatino Linotype',serif;">OTAN will pay for your travel and applicable hotel stay. Thank you in advance for being considerate of OTAN's requirement to keep the cost within the budget. <span style="font-family: 'Palatino Linotype',serif;">You will be expected to submit your reimbursement form and original receipts within 30 days of travel. =If flying (Do not purchase flights until notified to do so.) = <span style="font-family: 'Palatino Linotype',serif;">Once we notify you to purchase your flight, please follow these directions. <span style="font-family: 'Palatino Linotype',serif;">Please buy your ticket online at [|www.southwest.com]. As you fill out the online form for the ticket purchase, please select the option to have your receipt **faxed** to **<span style="font-family: 'Palatino Linotype',serif; font-size: 14pt;">916 228 2563 **<span style="font-family: 'Palatino Linotype',serif;">. This receipt allows us to reimburse you for the cost of the ticket.

<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">[[image:oneway..jpg align="right" caption="Streets around SCOE are one way"]]
<span style="font-family: 'Palatino Linotype',serif;">Note the training will start at 10 a.m. and will end at 4 p.m. There will be **transportation arranged** by OTAN to **pick up** all participants from the airport. Recommended itineraries will be sent out well in advance to let you know which flights to book and when to book them. On the return flight, you will be booking a flight **leaving Sacramento after 6 p.m.** because the OTAN office is at the opposite end of town from the airport and the shuttle will have to fight the heaviest traffic on the way to the airport. <span style="font-family: 'Palatino Linotype',serif;">Please select the “**wanna-get-away fare”** both ways because the reimbursement cap is <span style="color: #ff0000; font-family: 'Palatino Linotype',serif;">$**333** //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">(including mileage to and from the airport, parking, airfare, meals, and tolls) // <span style="color: #ff0000; font-family: 'Palatino Linotype',serif;">Please note #1: OTAN’s fiscal agent, the Sacramento County Office of Education, does **not allow** OTAN to reimburse you for the cost of the **change of flight** after you have purchased it. <span style="color: #ff0000; font-family: 'Palatino Linotype',serif;">Please note #2: If you choose to drive from a location where flying would be more cost-effective [and you don’t have a medical reason to do so], the reimbursement will be up the cost of the airfare ticket at the time we send the notice to book your flights. =If driving= <span style="font-family: 'Palatino Linotype',serif;">OTAN is housed at Sacramento County Office of Education, David P. Meany Education Center, 10474 Mather Blvd, Mather, CA 95655. Please note that some streets around the building are **one-way.** There is additional parking across the street from the main parking lot ( //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">alongside Mather Blvd.) // <span style="font-family: 'Palatino Linotype',serif;">OTAN will reimburse drivers for the distance to and from the OTAN office, not to exceed <span style="color: #ff0000; font-family: 'Palatino Linotype',serif;">$**333** //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">(including meals, parking, and tolls). // <span style="font-family: 'Palatino Linotype',serif;">If you decide to take the train or bus, OTAN will reimburse you for the ticket and arrange for transportation from the train or bus station. OTAN is located 15 miles east of the Amtrak and Greyhound stations. <span style="font-family: 'Palatino Linotype',serif; font-size: 6pt;">[] [] =Food= <span style="font-family: 'Palatino Linotype',serif;">On the day of training a light breakfast (bagels, fruit, and coffee) and hot lunch will be provided. <span style="font-family: 'Palatino Linotype',serif;">You will be reimbursed for dinner up to $20.00 after you provide the original itemized receipt if you arrive home after 7 pm ( //<span style="font-family: 'Palatino Linotype',serif; font-size: 8pt;">no alcohol can be charged on the receipt). // = = =Hotel= <span style="font-family: 'Palatino Linotype',serif;">If applicable, (farther than 150 mile radius), OTAN will pay in advance for the hotel room the day before the training day. <span style="font-family: 'Palatino Linotype',serif;">You do not need to make individual reservations. The OTAN secretary will e-mail the hotel information and reservation confirmation numbers to you. The hotel will be located in the Zinfandel Dr. & Highway 50 area in Rancho Cordova. = = =Travel expectations= <span style="font-family: 'Palatino Linotype',serif;">If flying, you will be expected to fly the morning of the training day, arriving in Sacramento by 9:30 a.m. If driving, you will be expected to drive the morning of the training day, if you live within a 150 mile radius. With travel rules becoming more stringent in public funded institutions - we ask that you do not plan personal trips connected to OTAN related trips (in other words, you can only be reimbursed for travel on the day of training.) = =
 * <span style="font-family: 'Palatino Linotype',serif;">[|Google map]: **
 * <span style="font-family: 'Palatino Linotype',serif;">SCOE’s directions page: **

<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">Cohort 10 Drivers & Flyers

n ||> ***First Name Last Name** ||>  ||> ***First Name Last Name***
 * > ***First Name Last Name*** ||> ***First Name Last Name***

||> ***First Name Last Name*** Branka Marceta ||