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 * TIMAC 2012 - 13 Travel Guidelines **

Welcome
Welcome to the TIMAC family of more than 100 adult education teachers and administrators who have gone through this academy since 2004. The training dates have been selected, and you should plan to be in Sacramento on these days:
 * October 4 & 5, 2012
 * January 22, 2013
 * May 16 & 17, 2013

Reimbursement
You must submit your reimbursement claim form and related original receipts **within 30 days of travel,** to insure that you get paid. Please follow the guidelines below to ensure you are under the ** $300 reimbursement cap**. It includes:
 * mileage //(to and from OTAN or to and from the airport) //
 * parking //(original receipt) //
 * bridge and road tolls //(original receipt) //
 * airfare, bus, train cost //(receipt with amount faxed from airline for airfare, original receipt for others) //
 * <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">meals not provided by OTAN //<span style="font-family: 'Palatino Linotype',serif; font-size: 9.33333px;">(breakfast $8.40 if you leave home before 7:00 am, dinner $21.60 if you return home after 7:00 pm ) //

<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">OTAN will pay for your travel and applicable hotel stay(s). Thank you in advance for being considerate of OTAN's need to keep the cost within the budget.

If flying
<span style="font-family: Palatino Linotype,serif;">After you receive an e-mail with **suggested** **<span style="font-family: Palatino Linotype,serif;">itineraries **<span style="font-family: Palatino Linotype,serif;">, please buy your ticket online at <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">[|www.southwest.com] <span style="font-family: Palatino Linotype,serif;">. As you fill out the online form for the ticket purchase, please select the option to have your receipt **<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">faxed **<span style="font-family: Palatino Linotype,serif;"> to **<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">916 228 2563 **<span style="font-family: Palatino Linotype,serif;">, and select to send e-mail of your itinerary to yourself, <span class="wiki_link_ext" style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">dsullivan at otan.us <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;"> and <span class="wiki_link_ext" style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">bmarceta at otan.us

<span style="font-family: Palatino Linotype,serif;">Note that we are starting around 10 a.m. on the first day of training, and we will be ending at 4 p.m. on the last day of training. There will be **<span style="font-family: 'Palatino Linotype',serif;">transportation arranged **<span style="font-family: Palatino Linotype,serif;"> by OTAN to **<span style="font-family: 'Palatino Linotype',serif;">pick up **<span style="font-family: Palatino Linotype,serif;"> and **<span style="font-family: Palatino Linotype,serif;">drop off **all the participants

<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">Please select the **wanna-to-get-away fare** both ways because our reimbursement cap is <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">$**300** //<span style="font-family: 'Palatino Linotype',serif; font-size: 10.6667px;">(including mileage to and from the airport, parking, airfare, meals and tolls) // <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">Please note that OTAN’s fiscal agent, the Sacramento County Office of Education, does **not allow** OTAN to reimburse you for the cost of the **change of flight** after you purchased it. <span style="font-family: 'Palatino Linotype',serif;">**NEW in 2012:** Please note that if you choose to drive from a location where flying would be more cost-effective [and you don't have a medical reason to do so], the reimbursement would be up to the cost of the airfare at the time OTAN sends the notice to book your flights.

If driving <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">[[image:oneway..jpg align="right" caption="Streets around SCOE are one way"]]
<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">OTAN is housed at Sacramento County Office of Education, David P. Meany Education Center, 10474 Mather Blvd, Mather, CA 95655. Please note that some streets around the building are **one-way.** There is additional parking across the street from the main parking lot ( //<span style="font-family: 'Palatino Linotype',serif; font-size: 10.6667px;">alongside Mather Blvd.) // <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">OTAN will reimburse drivers for the distance to and from the OTAN office, not to exceed <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">$**300** //<span style="font-family: 'Palatino Linotype',serif; font-size: 10.6667px;">(including meals and tolls). // <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">If you decide to take the train or bus, OTAN will reimburse you for the ticket and arrange for transportation from the train or bus station. OTAN is located 15 miles east of the Amtrak and Greyhound stations. <span style="font-family: 'Palatino Linotype',serif; font-size: 8px;">[]
 * <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">Google map: **

[]
 * <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">SCOE’s directions page: **

Food
<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">On each first day of training, lunch will be provided. In the evening, you will be invited to attend a social event organized for the purpose of networking among the participants. It will take place at a restaurant within walking distance of the hotel. You will pay for your own food, but will be reimbursed up to <span style="color: #ff0000; font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">$21.60 <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;"> after you provide the original itemized receipt //<span style="font-family: 'Palatino Linotype',serif; font-size: 10.6667px;">(no alcohol can be charged on the receipt). // <span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">On the second day of training, breakfast will be available at the hotel as part of the room rate and lunch will be provided at SCOE. You will be reimbursed for dinner up to $21.60 after you provide the original itemized receipt if you arrive home after 7 pm ( //<span style="font-family: 'Palatino Linotype',serif; font-size: 10.6667px;">no alcohol can be charged on the receipt). //

Hotel
<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">OTAN will pay in advance for the hotel room on days between the first and second day of training. You do not need to make individual reservations. Our secretary, Darla Sullivan, will e-mail the hotel information and reservation confirmation numbers to you. The hotel will be located in the Zinfandel Dr. & Highway 50 area in Rancho Cordova.

Travel expectations
<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">If flying, you will be expected to fly the morning of the first training day, arriving in Sacramento. If driving, you will be expected to drive the morning of the first training day, if you live within a 150 mile radius. With the travel rules becoming more stringent in public funded institutions - we ask that you do not plan personal trips connected to the TIMAC related trips (in other words, you can only be reimbursed for travel on the days of training. )

<span style="font-family: 'Palatino Linotype',serif; font-size: 13.3333px;">Cohort 9 Drivers & Flyers

Diane Wilson ||> ***First Name Last Name** Leticia Hernandez ||> ***First Name Last Name*** Branka Marceta ||> ***First Name Last Name*** Bethany Ely ||> ***First Name Last Name*** || Debra Jensen Araceli Greeny ||> Diana Vera-Alba Stephanie Thomas Martha Platt ||> Elaine Moore Barry Bakin Susan Coulter ||>  ||>   ||
 * > ***First Name Last Name*** ||> ***First Name Last Name***
 * >  ||> Ami Takanashi