logistics1011

TIMAC Travel Guidelines 2010/11

=Schedule= toc Friday, January 21 - 10:00-4:00

=RSVP for January=

media type="custom" key="7916429"

=Welcome= Welcome to the TIMAC family of more than 75 adult education teachers and administrators who have gone through this academy since 2004. The training dates have been selected, and you should plan to be in Sacramento on these days: > OTAN will pay for your travel and applicable hotel stay. Thank you in advance for being considerate of OTAN's need to keep the cost within the budget. Please follow the guidelines below to ensure you are under the $ 250 reimbursement cap. It includes:
 * October 14 & 15, 2010
 * January 21, 2011­
 * May 12 & 13, 2011
 * mileage (printout of map)
 * parking (original receipt)
 * bridge and road tolls (original receipt)
 * airfare, bus, train cost (receipt with amount faxed for airfare, original receipt for others)
 * meals not provided by OTAN (breakfast $8.40 if you leave home before 7:00 am, dinner $21.60 if you return home after 7:00 pm)

=If flying= Please buy your ticket online at [|www.southwest.com]. As you fill out the online form for the ticket purchase, please select the option to have your purchase faxed to 916 228 2563, and select to send e-mail to dsullivan (at) otan.us or bmarceta (at) otan.us Note that we are starting at 10 on the first day of training, and we will be ending at 4 pm on the last day of training. There will be a shuttle reserved by OTAN to pick up all the participants from the airport on the first day between 9 and 9:30 am, so book your flight into Sacramento accordingly. On the way back, please book a flight leaving Sacramento after 6 pm, because OTAN office is at the opposite end of town from the airport and the shuttle will have to fight the heaviest traffic on the way to the airport. Please select the wanna-to-get-away fare both ways because our reimbursement cap is $250 (including mileage to and from the airport, parking, flight, and tolls) Please note that OTAN’s fiscal agent, Sacramento County Office of Education, does not allow OTAN to reimburse you for the cost of the change of flight after you purchased it.


 * Recommended itineraries for January 2011:
 * [|burbank_jan_2011.png]**
 * [|los_angeles_jan_2011.png]**
 * [|orange_jan_2011.png]**
 * [|ontario_jan_2011.png]**
 * [|san_diego_jan_2011.png]** * ||

=If driving= OTAN is housed at Sacramento County Office of Education, David P. Meany Education Center, 10474 Mather Blvd, Mather, CA 95655. Please note that some streets around the building are one-way. There is additional parking across the street from the main parking lot (alongside Mather Blvd.)

OTAN will reimburse drivers for the distance to and from the OTAN office minus the mileage you would spend to get to work from your home, not to exceed $250. If you decide to take the train or bus, OTAN will reimburse you for the ticket and arrange for the pickup from downtown Sacramento. OTAN is located another 15 miles east from the Amtrak and Greyhound stations.

Google map
[]

SCOE’s directions page
[]

=Food= On the first days of training breakfast and lunch will be provided. In the evening you will be invited to attend a social event organized for the purpose of networking between the participants. It will take place at a restaurant within walking distance of the hotel. You will pay for your own food, but will be reimbursed up to $21.60 after you provide the original receipt (no alcohol can be charged on the receipt). On the second days of training, breakfast and lunch will be provided, and you will be reimbursed for dinner up to $21.60 after you provide the original receipt if you arrive home after 7 pm (no alcohol can be charged on the receipt). = = =Hotel - updated Oct 4= OTAN will pay in advance for the hotel room for the night between the first and second day of training. You do not need to make individual reservations. Our secretary, Darla Sullivan, will reserve and pay for the rooms and e-mail the hotel information and reservation numbers to you. The hotel will be located in the Zinfandel Dr & Highway 50 area in Rancho Cordova. Most participants will check in after the Thursday training, after 4:30. Updated Oct 4: Hotel address: Marriott Courtyard Hotel, 10683 White Rock Rd. Rancho Cordova, CA 95670 916-638-3800

media type="custom" key="7095061"

directions from OTAN to hotel media type="custom" key="7095183"

=Transportation to and from the hotel= Ian Batstone || Sean Abajian Michael Lewis || Susan Coulter Blair Roy || Susan Briggs Laura Cifuentes ||  || Michael Aaron Ian Batstone || Michelle Dullea ||  ||
 * drivers || +++Leif Williams+++ || +++Jesse Gonzales+++ || +++Diane Wallis+++ || +++Teresa Reen+++ || +++Laura Centrifuge+++ || +++Sharon Ram+++ || +++Frances Frazier+++ || +++Branka Marceta+++ ||
 * friends to give a ride || Michael Aaron

=Travel expectations= If flying, you will be expected to fly the morning of the training day, arriving in Sacramento by 9:30 a.m. If driving, you will be expected to drive the morning of the training day, if you live within 150 mile radius.